Position Summary:

The Executive Assistant is responsible for supporting and managing the executive leaders office ensuring coordination of activities and information within and relating to the executives administrative area of responsibility. This individual will contribute to the efficient use of the executives time by supporting calendar management, travel arrangements, expense reports and supporting a variety of project related work.

In this role you will collaborate closely with the other administrative assistants and a variety of leaders and employees. To be successful in this role you should be well-organized, excellent at time management, customer service and solution focused and able to troubleshoot and act with minimal guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the executive member.

What You Will Do:

• Assisting executive leaders by managing day-to-day global operational and administrative needs concerning tasks, responsibilities, prioritizations, and delegations.
• Manage the executives calendar and set up meetings.
• Appropriately assess risk when decisions are made - demonstrating consideration for safeguarding the company, its customers, and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency
• Make travel and accommodation arrangements; distribute schedules/agendas for travel and prepare expense reports.
• Format information for internal and external communication emails, presentations, reports.
• Screen and direct calls and inquiries.
• Set up, organize, and maintain efficient organization systems such as filing systems.
• Arrange conferences, meetings and events as required by the Business Unit
• Orders supplies and may process invoices through a procurement system.
• May prepare and review materials and correspondence for meetings.
• Manages sensitive materials; maintain appropriate levels of confidentiality.
• Manage meeting collaboration technology in meetings held by the executive.
• Performs other duties and functions assigned.
• Use discretion, judgment, and initiative to continue the work responsibilities of the office when the executive is unavailable.
• Traveling is limited - as needed to support senior leaders.
  
  

What You Have:

• Previous office administration and work experience preferably within a large and complex organization.
• Outstanding organizational and time management skills
• High school degree
• Self-motivated and detail oriented
• Consistently demonstrates clear and concise written and verbal communication skills.
• High attention to detail
• Ability to assess priorities and make decisions with minimal guidance.
• Proficient demonstration of Office 365 tools (or equivalent) - Outlook, PowerPoint, Teams, Excel, etc.